When Scott Veinot and his partner launched BookCo Virtual Accounting in 2019, they had a clear goal: build a modern, virtual firm that didn’t just “do the books,” but became a true extension of their clients’ finance teams.
From the start, automation was part of that vision. “Our business was incorporated in February 2019, and we started using Plooto by March,” Scott said. “It was all kind of a convergence. We wanted better bookkeeping, better systems, and tools that just worked.”
Today, BookCo specializes in working with nonprofit organizations (NPOs), delivering outsourced finance department services that go far beyond transactional bookkeeping.
For Scott, the real shift happened once payments were automated.
By standardizing how bills are approved and paid, BookCo eliminated the back-and-forth that often comes with manual e-transfers and disconnected workflows — especially when clients don’t clearly indicate which invoices were paid.
Instead of chasing down details and reconciling messy accounts payable, Scott’s team can now:
That efficiency has freed up time and mental bandwidth for higher-value work.
“With the right systems in place, we’re comfortable with the numbers,” Scott said. “That’s what allows us to provide board reporting and advisory services, not just bookkeeping.”
For BookCo’s top-tier clients — particularly NPOs — Scott and his team don’t just prepare reports. They present them.
“We work directly with board treasurers and finance chairs,” Scott explained. “We send monthly reporting to the board and meet regularly. We’re not just handing something off. We’re involved.”
Because payments are controlled, approved, and documented inside Plooto, BookCo can confidently step into that advisory role. They have full visibility into cash flow, spending, and approvals, without taking on unnecessary risk.
That visibility builds trust. And trust leads to deeper strategic conversations.
Not-for-profits have unique governance needs: dual approvals, strict bylaws, volunteer board members, and annual audits. According to Scott, that’s where Plooto shines.
“Most board members we deal with are volunteers,” he said. “They need to protect themselves, too. Dual approvals and audit logs are critical.”
With Plooto, NPO clients benefit from:
When audit season comes, that structure pays off. Payment reports, approval histories, and documentation are readily available, making life easier for the organization and its auditors.
For a virtual firm, risk management is critical.
“We’re setting the payments up, but we’re not the ones approving them,” Scott said. “That’s huge. You don’t want to be the one who accidentally pays a $50,000 bill that shouldn’t have gone out.”
By separating preparation from approval, BookCo maintains control and visibility, while ensuring the client remains in the driver’s seat.
Scott sums it up simply:
“It’s an electronic payment platform where you’re in the driver’s seat.”
For BookCo, that control is what makes growth possible. By standardizing payments across clients, reducing risk, and eliminating manual inefficiencies, the firm has been able to focus on what truly matters: building relationships, advising boards, and helping not-for-profits operate with confidence.